Thanks to the cloud, the office environment has become more flexible and more connected than ever before.  It is so much more than simply a data storage solution; the cloud has the power to completely transform business operations. Here, Sukh Ryatt, MD at intranet software service provider, Oak, counts down five ways cloud technology can revolutionise the workplace.

Small Businesses Can Compete

 Whilst intranet systems in the workplace are not a new idea, their implementation has been transformed because of cloud technology. The key issues associated with pre-cloud systems include; clunky interface designs; long and difficult installation processes; and extortionate maintenance fees that made these services only suitable for large corporations with big budgets.

Embracing new cloud technology has completely changed intranet service offerings, including ours! Now applications are achievable and scalable for organisations of any size. One of the many benefits is their ability to grow with the company, meaning processes do not need to be up-hauled as employee numbers increase. Businesses subscribe to the service on a user by user basis, thus removing those financial limitations that once restricted small companies from employing sophisticated computing tools that kept large organisations ahead of the game. A little friendly competition for the ‘big guys’ keeps technology on its toes and encourages innovation!

Sustainability

Often a forgotten benefit, sustainability truly is the silver lining of cloud computing. Organisations are striving to become more environmentally responsible and migrating to digital applications is a ‘greener’ solution than traditional paper based documentation and processes.

Paperless processes can significantly reduce the amount of energy used in the office environment. This reduction of energy expenditure will not only improve your carbon footprint, it will slash the costs of office maintenance bills, saving your company money – win-win!

Improve Efficiency

Cloud based intranets allow businesses to host multiple applications in one convenient location, including; holiday/ absence management; meeting invitations; and industry specific blog content. Colleagues can work together on the same project at the same time, making collaboration and team work more efficient. Centralised file sharing leads to increased productivity, without the concern of file clashes, time/ scheduling differences, or, approval confirmations.

Remote Working

The office will always be the ‘hub’ of any business, however cloud applications go in hand with remote working, giving employees increased flexibility to do their job anywhere that has an internet connection. Remote working supports work/ life balance, and whilst some people shun the phrase as another ‘millennial perk’, recognising it as a legitimate part of business functions is now essential. Offering employees company perks, including flexibility, is fundamental for companies who want to compete in saturated markets, in order to be seen as a desirable employer. These days, workers demand more than just a pay cheque and 25 days’ holiday, they want employers who will support their lifestyle and well-being.  

Lower Business Outgoings

Integrating cloud services can save existing companies a significant amount of money, as well as lowering the costs of launching a new business venture. Cloud intranet systems provide a central base for company data, communication, and processes. With these business functions connected, expenditure on systems and tools decreases.  

Integrate CRM Systems

The manual management of client relations is a time-consuming and often thankless task. Enter the cloud. Companies can efficiently combine CRM and accounting software, for efficient and effective client relationship management. Like other cloud services, these features are entirely scalable, meaning you can adjust your package to fit your clientele.

The cloud allows customers and employees to seamlessly communicate, share information and manage relations in one location, enhancing business operations, service offerings and improving productivity and business efficiency.