As an event planner, you’re under a lot of pressure. It’s likely that you have multiple parties, workshops, weddings, and other celebrations to plan all at once, and it can easily get confusing. You want to create the most magical events for your clients while maximising your revenue.

When you’re juggling the daily challenges that event planning brings, having great organization skills is key. You will need to know where you're up to with regards to each of your upcoming deadlines to ensure you meet your client's expectations and leave a great lasting impression on them.

Here are some of the best ways that you can stay on top of your game and succeed in event planning and management.

Use a Management Platform

Using an event tool can be a lifesaver! Online management platforms can make your communications simple by managing your newsletters and marketing campaigns. You can create stylish event pages with the click of a few buttons. This is perfect to keep you organized during small and large-scale events. It can also help you generate more leads for your business and grow your customer base without spending a fortune on paid advertising.

Get a calendar

Although it could be classed as old school to have a paper calendar on your desk, this is one of the most effective ways for you to stay organized. Writing everything down in one place means you can clearly view your schedule and see how much free time you have available. This is going to be helpful when it comes to setting deadlines and meeting client expectations. You may wish to color-code your calendar so you know exactly where your time is allocated.

Write a daily to-do lists

Your to-do list is going to be your best friend. Each morning, write down a list of necessary tasks for the upcoming day. Keeping on top of your daily tasks by being consistent with your to-do list will ensure you meet all of your deadlines and reach your long-term goals.

Set reasonable deadlines

Setting deadlines ensures that you meet the needs and wishes of your clients. Make sure to set reasonable deadlines for each new task that you take on. This will prevent you from getting overwhelmed and will enhance your overall productivity and work efficiency.

Set reminders

When you are managing and planning multiple events at once, it’s easy to forget about things. Set yourself daily or weekly reminders to ensure you don’t miss any important deadlines. This can be done through your online management platform or an online calendar on your phone.

Find what works best for you

Organization is personal. What works for one person may not work for another. Once you have found your feet in the event planning and management world, you will learn your preferences or when it comes to organizing your workload. Trial and error a few different techniques and find the best system for yourself.